Brief
- migration to SharePoint Online, Power Automate, and SharePoint Framework (SPFx) to modernize IT infrastructure, streamline processes, and improve collaboration.
About Company
- The Client is a UAE-based aerospace company specializing in advanced composite aircraft components. A pioneer in the region, the client contributes to the UAE’s economic growth through innovation and sustainability.
Business Scenario
- Enhance operational efficiency, scalability, and collaboration capabilities to support growth trajectory. The company aimed to modernize its IT infrastructure and streamline processes to improve productivity and decision-making.
Challenges
- Outdated, inflexible technology.
- Limited scalability for growth.
- Manual, time-consuming processes.
- Ineffective collaboration and teamwork.
- Data silos hindering insights.
Solution
- Migrate from their legacy on-premises solutions to Microsoft 365. The migration focused on SharePoint Online, Power Automate, and SharePoint Framework (SPFx) to modernize their IT infrastructure, streamline processes, and improve collaboration.
SharePoint Online
- Centralized Document Management: Migrated from SharePoint 2013 and PLM application to SharePoint Online, creating a centralized, cloud-based document management system that ensured easy access, version control, and secure sharing of documents across the organization.
- Migrated the manual PLM processes to SharePoint Online DMS using SPFx and Power Automate by automating their document controlling process end-to-end.
- Modern Intranet: Developed a modern intranet using SharePoint Online, providing a unified platform for internal communication, company news, and resource sharing.
- 18 + processes migrated with 18+ reports which includes CID clearance, Contract Approval, Continuous Improvement Management System, Gate Pass, HC Forms, Introductory Statement for Visiting, Lesson Learnt, Lost or Stolen, Recognition Program, Vendor Bank Management, NDA, Near Miss, Request for Change, Vehicle and Visitor access.
- Active Directory Migration
- Azure Active Directory: Migrated the on-premises Active Directory to Azure Active Directory, providing a cloud-based
Active Directory Migration
- Azure Active Directory: Migrated the on-premises Active Directory to Azure Active Directory, providing a cloud-based identity and access management solution that enhanced security and enabled single sign-on (SSO) across Microsoft 365 applications.
Power Automate
- Automated Workflows: Designed and implemented Power Automate workflows to streamline and automate several key processes, including:
- Document approval workflows, reducing manual effort and speeding up approvals.
- Automated notifications and reminders for tasks and deadlines, ensuring timely completion of activities.
SharePoint Framework (SPFx)
- Custom Solutions: Developed custom solutions using SharePoint Framework (SPFx) to enhance SharePoint Online capabilities and meet specific business requirements, such as:
- Custom web parts for enhanced functionality and user experience.
- Tailored forms and interfaces for capturing and managing critical data.
Results
- Enhanced Efficiency: The migration to SharePoint Online and the automation of workflows with Power Automate resulted in a 50% reduction in processing time for key business processes.
- Improved Collaboration: The modern intranet and centralized document management system facilitated better communication and collaboration among employees, leading to increased productivity.
- Scalability: The cloud-based infrastructure provided by Microsoft 365 ensured scalability, allowing the client to easily adapt to new business requirements and scale operations as needed.
- Reduced IT Maintenance: The migration to cloud-based solutions reduced the burden on the IT department, lowering maintenance costs and freeing up resources for strategic initiatives.
- Enhanced Security: Azure Active Directory improved security with advanced identity and access management features, including multi-factor authentication (MFA) and conditional access policies.
