Digital Transformation at Investment Company backed by government
Brief
- Comprehensive digital transformation strategy, focusing on migrating data to SharePoint Enterprise and automating key internal processes.
About Company
- The Client is a sovereign wealth fund established to manage a portion of Emirates’s surplus financial resources. The client invests globally across diverse asset classes, aiming to generate long-term returns for the emirate. As a key player in the global investment landscape, the client contributes significantly to emirates economic diversification.
Business Scenario
- The client sought to enhance its data management capabilities, improve operational efficiency, and facilitate better decision-making. The organization aimed to transform its unstructured data into valuable insights and streamline its processes to support its investment strategies.
Challenges
- Unstructured data management.
- Manual, time-consuming processes.
- Data silos.
- Lack of automation.
Solution
- Implement comprehensive digital transformation strategy, focusing on migrating data to SharePoint Enterprise and automating key internal processes.
Data Migration to SharePoint Enterprise
- Structured Document Libraries: migrated 2 TB of data from the unstructured file server to structured document libraries in SharePoint Enterprise. This organization was based on departmental needs, ensuring easier access and management of documents.
- Enhanced Document Management: The migration facilitated improved document management, version control, and secure sharing across departments.
Process Automation
- Development of Dynamic Processes: Developed 4 dynamic processes that served as the foundation for automating 45 internal processes. These included workflows for approvals, document management, and reporting.
- Custom Workflows: Automated workflows were designed to streamline various tasks, reduce manual effort, and ensure timely completion of tasks.
Results
- Improved Data Management: The migration to SharePoint Enterprise enabled the client to better manage and retrieve documents, enhancing overall operational efficiency.
- Enhanced Efficiency: The automation of 45 internal processes led to significant time savings, allowing employees to focus on higher-value activities.
- Better Collaboration: Structured document libraries facilitated easier access to information and improved collaboration across departments.
- Streamlined Workflows: Custom workflows automated routine tasks, ensuring timely completion and reducing the risk of human error.
- Operational Transparency: Automated processes provided greater visibility into workflow statuses, enhancing transparency and accountability.
